Excel cheat sheet

137 shortcuts in 19 lessons

Reading a list won't make them stick. ShortcutFoo has you type each shortcut, then brings it back just before you'd forget it.

Entering Data I

7 shortcuts
  • ↵
    Enter and move down
  • ⇧↵
    Enter and move up
  • TAB
    Enter and move right
  • ⇧TAB
    Enter and move left
  • ^↵
    Enter and stay in same cell
  • ^;
    Insert current date
  • ^⇧;
    Insert current time

Entering Data II

7 shortcuts
  • ^↵
    Enter same data in multiple cells
  • ^D
    Fill down from cell above
  • ^R
    Fill right from cell left
  • ^'
    Copy formula from cell above
  • ^⇧'
    Copy value from cell above
  • ⌘K
    Add hyperlink
  • ⌥DOWN
    Display autocomplete list

Row / Column Operations I

7 shortcuts
  • ^I
    Insert rows / columns
  • ^-
    Delete rows / columns
  • ^-
    Delete cells
  • ^0
    Hide columns
  • ^9
    Hide rows
  • ^⇧9
    Unhide rows
  • ^⇧0
    Unhide columns

Row / Column Operations II

5 shortcuts
  • ⌘⇧K
    Group rows or columns
  • ⌘⇧J
    Ungroup rows or columns
  • ^8
    Hide or show outline symbols
  • ⌘⌥=
    Zoom in
  • ⌘⌥-
    Zoom out

General I

9 shortcuts
  • ⌘/
    Open help
  • ⌘Z
    Undo last action
  • ⌘Y
    Redo last action
  • ⌘C
    Copy cells
  • ⌘X
    Cut cells
  • ⌘V
    Paste
  • ⌘^V
    Paste special
  • ⌘F
    Find and replace
  • ^H
    Find and replace (replace selected)

General II

9 shortcuts
  • ⌘G
    Find next match
  • ⌘⇧G
    Find previous match
  • ⌥F1
    Create embedded chart
  • ⌘⇧F
    Toggle autofilter
  • ⌥DOWN
    Activate filter
  • ^T
    Insert table
  • ⇧SPACE
    Select table row
  • ^SPACE
    Select table column
  • ⌘A
    Select table

Navigation I

6 shortcuts
  • RIGHT
    Move one cell right
  • LEFT
    Move one cell left
  • UP
    Move one cell up
  • DOWN
    Move one cell down
  • ⌥PAGEDOWN
    Move one screen right
  • ⌥PAGEUP
    Move one screen left

Navigation II

6 shortcuts
  • PAGEUP
    Move one screen up
  • PAGEDOWN
    Move one screen down
  • HOME
    Move to beginning of row
  • ⌘END
    Move to last cell in worksheet
  • ^HOME
    Move to first cell in worksheet
  • END
    Turn end mode on

Selection

7 shortcuts
  • ⇧SPACE
    Select entire row
  • ^SPACE
    Select entire column
  • ⌘A
    Select entire worksheet
  • ^⌥RIGHT
    Move right between non-adjacent selections
  • ^⌥LEFT
    Move left between non-adjacent selections
  • ⇧F8
    Toggle add to selection mode
  • ESC
    Cancel selection

Active Cell

7 shortcuts
  • ⇧BACKSPACE
    Select active cell only
  • ⌘BACKSPACE
    Show the active cell on worksheet
  • ^.
    Move active cell clockwise in selection
  • ↵
    Move active cell down in selection
  • ⇧↵
    Move active cell up in selection
  • TAB
    Move active cell right in a selection
  • ⇧TAB
    Move active cell left in a selection

Extend Selection

11 shortcuts
  • ⇧RIGHT
    Extend selection one cell right
  • ⇧LEFT
    Extend selection one cell left
  • ⇧UP
    Extend selection one cell up
  • ⇧DOWN
    Extend selection one cell down
  • ^⇧LEFT
    Extend selection to last cell left
  • ⇧PAGEUP
    Extend selection up one screen
  • ⇧PAGEDOWN
    Extend selection down one screen
  • ⇧HOME
    Extend selection to start of row
  • ^⇧HOME
    Extend selection to first cell in worksheet
  • ^⇧END
    Extend selection to last cell in worksheet
  • F8
    Toggle extend selection mode

Formatting

13 shortcuts
  • ⌘1
    Format anything
  • ^⇧F
    Display format cells with font tab selected
  • ⌘B
    Toggle bold
  • ⌘I
    Toggle italic
  • ⌘U
    Toggle underscore
  • ⌘⇧X
    Toggle strikethrough
  • ⌘E
    Align center
  • ⌘L
    Align left
  • ⌘R
    Align right
  • ^⌥TAB
    Indent
  • ^⌥⇧TAB
    Remove indent
  • ⌘⇧.
    Increase font size
  • ⌘⇧,
    Decrease font size

Select Special

11 shortcuts
  • ^G
    Display Go To dialog box
  • ^⇧SPACE
    Select current region around active cell
  • ⌘A
    Select current region
  • ^/
    Select current array
  • ^\
    Select row differences
  • ^⇧\
    Select column differences
  • ^[
    Select direct precedents
  • ^⇧[
    Select all precedents
  • ^]
    Select direct dependents
  • ^⇧]
    Select all dependents
  • ⌥;
    Select visible cells only

Ribbon

4 shortcuts
  • ⌘⌥R
    Expand or collapse ribbon
  • TAB
    Move to next ribbon control
  • SPACE
    Activate or open selected ribbon control
  • ↵
    Confirm ribbon control change

Cell Edit Mode

4 shortcuts
  • ^U
    Edit the active cell
  • ⇧F2
    Insert or edit comment
  • ESC
    Cancel entry
  • ^⌥↵
    Start new line in same cell

Number Formatting

7 shortcuts
  • ^⇧-
    Apply general format
  • ^⇧4
    Apply currency format
  • ^⇧5
    Apply percentage format
  • ^⇧6
    Apply scientific format
  • ^⇧3
    Apply date format
  • ^⇧2
    Apply time format
  • ^⇧1
    Apply number format

Borders

4 shortcuts
  • ⌘⌥0
    Add border outline
  • ⌘⌥DOWN
    Toggle border bottom
  • ⌘⌥UP
    Toggle border top
  • ⌘⌥⇧-
    Remove borders

Formulas

7 shortcuts
  • ⇧F3
    Open insert function
  • ^`
    Toggle formulas on and off
  • ^⇧A
    Insert function arguments
  • ^⇧↵
    Enter array formula
  • F9
    Evaluate part of a formula
  • ^⇧U
    Expand / collapse formula bar
  • ^A
    Display function arguments dialog

Pivot Tables

6 shortcuts
  • ⌘A
    Select entire pivot table
  • SPACE
    Toggle pivot table field checkbox
  • ⌘⇧K
    Group pivot table items
  • ⌘⇧J
    Ungroup pivot table items
  • ^-
    Hide pivot table item
  • ⌘⌥P
    Open pivot table wizard